The Project Coordinator is responsible for providing administrative support for the Director, Project Management. As a key member of the Investment & Real Estate team, this role will organize the planning, coordination and execution of capital projects and budgets.
Position Start Date: August 22, 2022
Responsibilities and Duties
- Responsible for performing advanced administrative duties as required to support Director, Project Management and site supervisors as required.
- Coordinate delivery and receipt of packages and samples from vendors.
- Prepare expense reports.
- Liaise with designers, architects, purchasing agents, engineers and associations.
- Assist with projects, including receiving and organizing project documentation from consultants and hotels.
- Receive and catalogue specifications and architectural/engineering/design drawings.
- Distribute and track official documents to consultants required for projects.
- Assist with budget planning and development.
- Issue capital purchase orders and review capital invoice payment requests; follow up with suppliers and consultants as required.
- Coordinate the monthly Project Managers meetings, document meeting minutes and follow up on action items.
- Manage and coordinate the monthly PM project reports.
- Participate in site meetings, document meeting minutes and follow up on action items.
- Other duties as assigned.
Skills, Knowledge and Abilities Required
- Excellent organizational and multi-tasking capabilities.
- Ability to prioritize, be pro-active and tolerant to change in a fast-paced environment.
- Ability to maintain confidentiality.
- Strong communication, problem solving and project leadership skills.
- Self-motivated, able to work and meet tight deadlines with minimal supervision.
- A customer oriented approach to work; ability to work effectively with different people.
- Knowledge in construction and renovations an asset.
- Knowledge in hotel design, procurement of FF&E, implementation of refurbishment projects an asset.
Working Conditions
- Hybrid workplace
Experience, Training & Education
- Completion of a college diploma or undergraduate training in interior design and construction.
- 1-2 years experience in a project related role
- Intermediate MS skills (including MS Word, Outlook, Excel, PowerPoint).
- Knowledge of Project Management software (Procore/PlanGrid/Autodesk Build)
If you are interested in joining SilverBirch Hotels & Resorts, we want to hear from you!
SILVERBIRCH HOTELS & RESORTS IS SUPPORTIVE OF WORKFORCE DIVERSITY AND ENCOURAGES APPLICATIONS FROM QUALIFIED INDIVIDUALS.
SILVERBIRCH HOTELS & RESORTS WELCOMES AND ENCOURAGES APPLICATIONS FROM PEOPLE WITH DISABILITIES. ACCOMMODATIONS ARE AVAILABLE UPON REQUEST FOR CANDIDATES TAKING PART IN ALL ASPECTS OF THE SELECTION PROCESS.
NOTICE TO POTENTIAL JOB APPLICANTS
If you are considering employment with us, please be advised that SilverBirch Hotels & Resorts
- does not require job applicants to pay a fee for a job application or opportunity; and
- does not make unsolicited offers of employment.